We would like to inform you about important changes to ERS Rehired Retiree invoicing that will take effect starting this month, June 2025.

New Email Notifications

You will begin receiving email notifications on the first of each month when your ERS Rehired Retiree invoice is available for review on the Employer Desktop. The invoice will reflect data submitted and approved during the previous month.

Auto-Close Now Available for Rehired Retiree Invoices

A new process is now available to automatically close outstanding Rehired Retiree invoices 45 days after they are issued. If auto-close is enabled for your employer and an invoice has not been submitted through the Employer Desktop within that timeframe, ERSGA will automatically draft payment from your ACH account on file. You will receive an email notification for any invoices that have been auto-closed. The invoice status will also update to ‘Paid’ on the Employer Desktop, and no further action will be required.

You can view your ERS Rehired Retiree invoices by navigating to Maintain Rehired Retirees section on the Employer Desktop, and selecting Rehired Retiree Payments.

To avoid auto-closure after 45 days, please promptly review and submit your ERS Rehired Retiree invoice—as well as the corresponding payment—as soon as they become available on the Employer Desktop on the first of each month. 

To verify whether your employer is set up for auto-close or if you’d like to enable this feature, please contact ERS.REHRetiree@ers.ga.gov.

Once activated, you will be able to enter your designated ACH payment details for Rehired Retiree invoices. These details can be updated at any time by navigating to the Maintain ACH Details section on the Employer Desktop. Under Other Employer ACH, click the Manage button to make any necessary updates.

New Invoice Export Feature Available

For your convenience, we’ve added a new feature to Rehired Retiree Payments-you can now easily export a copy of your Rehired Retiree invoice. To do so, simply navigate to Rehired Retiree Payments, click View Details, and then select the Export to PDF button.

Reminder: Enter Termination Dates for Rehired Retirees

We’ve noticed that many rehired retirees are being reported each month with zero hours and salary. If these individuals have already terminated, please ensure their termination date is entered prior to approving your monthly Rehired Retiree data.

To enter a termination date, simply click the Manage button on the right-hand side when reviewing your data on the Report Rehired Retiree Data page.

Thank you for your continued partnership in maintaining accurate and up-to-date records.

For more information on rehired retiree processes, please visit our Rehired Retiree Information Page for Employers. If you have any questions, don’t hesitate to email us at ERS.REHRetiree@ers.ga.gov.